Publish Research Artifacts

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Making research outputs available, accessible, and understandable is an important aspect of research transparency, reproducibility, and open scholarship. Public access to research data and code is also now an expectation of many funding agencies and publishers.

Once your research is completed, how do you disseminate your research? How will the project data and findings be shared and stored for future use? How will your data be easily found and understood by an outside audience? What about the software you created or the scripts you used to clean and analyze your data?

Quick Links

Public access to research data & data management plans
Sharing data through a repository
Sharing code
Public Access to Publications
Discovery Disclosure
Get Credit – ORCID iDs
Business Travel
Poster Printing

Preserve and Share Data & Code

Public access to research data & data management plans

Research Data Services (RDS) is a free resource for anyone on the UW-Madison campus that provides consultations, best practice information, and education and training on research data management and sharing. They help make your data citable, open, and publicly accessible.

Contact RDS via their contact form.

RDS can help you:

• Meet funding agency and publisher data sharing requirements.
• Review data management plans and help you select a data repository.
• Provide resources for preparing your data for sharing to facilitate long-term access and reuse.

Sharing data through a repository

A data repository can both archive your data long-term while making it publicly accessible to comply with publisher or funder requirements.

Options include:

• A disciplinary data repository commonly used in your field.
• Dryad via UW-Madison’s membership. Deposit up to 300GB of research data per deposit for free via UW-Madison’s membership. Dryad is an open-access, generalist data repository with a number of benefits including minimal curation, publisher integrations, deposited code and scripts being automatically preserved in Zenodo. Learn more and create your account.
• Other unaffiliated generalist repositories like Zenodo, Figshare, & OSF can also be great options.
• The institutional repository MINDS@UW.

Visit Research Data Services for guidance or contact them for assistance.

Sharing code

Best practice is to archive the plain text code in a repository alongside your data or utilize a repository that has an association with GitHub.

Options include:

• Zenodo archives a version of your GitHub repository and provides a DOI to make it citable. Learn how; or follow this walkthrough from Berkeley.
• Dryad via UW-Madison’s membership – any code, scripts, software uploaded to Dryad are automatically pushed to and preserved in Zenodo.

GitHub and the campus supported GitLab service are excellent collaborative solutions but they should not be used to preserve code long-term.

Research Data Services provides further guidance on archiving code on their website. You can also contact them for assistance.

Share Publications & Other Research Outputs

UW Libraries

The UW-Madison Libraries are committed to the discovery, access, and long-term preservation of its own collections, and of the intellectual output of the University. The Libraries offer a number of services related to digital curation and preservation.

• Need help with publishing? Librarians are available to consult with researchers on topics relating to:
  • copyright and author’s rights,
  • finding where to publish,
  • measuring and maximizing impact,
  • and many other topics.
• MINDS@UW is the University of Wisconsin’s open access institutional repository for scholarly outputs including datasets, pre-prints, theses, technical reports, conference proceedings, or other outputs. MINDS@UW can make data publicly available while preserving it at a persistent, citable URL. DOIs are available if needed for well-curated and described datasets deposited in MINDS@UW.
• The UW Digital Collections contain nearly three million digital objects of all kinds: research and instructional images, digitized books, archival materials, audio and video. The collections are curated primarily by library staff and project partners. Contact the UW Digital Collections Center with a suggested project proposal for inclusion in the UW Digital Collections.

For more information, please email dspace-help[at]library.wisc.edu for inquiries regarding MINDS and use this form for inquiries regarding UW Digital Collections.

Public Access to Publications

The Public Access Service can be used to make sure that you are following the correct policies when providing public access to publications that result from federally funded research. The Public Access Team is available to answer questions, and to offer consultations and presentations.

Discovery Disclosure

Your discovery of any new process, composition or device, or an improvement to an existing process, composition or device, may be an invention. University policy and federal statutes require all UW–Madison faculty, staff and students to disclose it to the Wisconsin Alumni Research Foundation (WARF), regardless of the monies that funded the research. All Morgridge Institute researchers also must disclose to WARF. The best time to submit an invention is before any public disclosure.

Get Credit – ORCID iDs

ORCID iDs are unique and persistent identifiers for individual researchers. ORCID iD’s are increasingly being required by funding agencies and publishers.

An ORCID iD will help you differentiate your work from other authors with similar names, help connect all your research outputs, and make it easier for others to locate your work online. Establishing a unique researcher identity is an important step to improving your research impact.

 You can link your account in ORCID to a number of other systems to automatically import your works.

Business Travel

Presenting findings at conferences is a critical scholarly dissemination activity. UW Madison’s travel planning and booking site is a useful resource for understanding University travel policy and following best practices.

Poster Printing

UW-Madison has a few resources to help print posters for professional conferences.

Printing services are available through Digital Publishing & Printing Services.

Poster printing is also available to students, staff, and faculty at Steenbock and College Libraries.